Administrative Assistant 1 - 31438 in Geneva, IL at Alion Science and Technology

Date Posted: 12/7/2019

Job Snapshot

  • Employee Type:
  • Location:
    Geneva, IL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Primary Areas of Responsibility:

40-50 % of time provides administrative support to Alion’s Riverbank Acoustical Laboratory 1512 S Batavia Ave, Geneva, IL

50-60 % of time provides administrative support to Alion’s Advanced Materials and Coatings Laboratory1900 North Austin Avenue Suite 17 E/F Chicago Illinois 60639

This administrative support shall include the following:

  1. Prepares various forms and documents as required by Alion and customers (e.g. customer’s new vendor forms, international trade forms, etc.)
  2. Purchases items and services as needed on Alion corporate card and submits expense report.
  3. Monitors purchase order quantities, expiration dates and submits change orders or closures as appropriate.
  4. Prepares and submits expense reports for staff
  5. Performs receptionist duties (e.g. answers phone, transfers calls, receives mail & packages)
  6. Calculates monthly billing quantities, prepares invoice reports, and submits documents to the billing department.
  7. Provides general assistance and office support to visiting customers.
  8. Handles incoming and outgoing mail, packages, postage, and carrier delivery service.
  9. Operates office equipment: copier, printers, fax, postage meter, etc.
  10. Maintains an organized cache of office supplies; orders more as necessary from approved vendors.
  11. Generates file folders with printed copies of relevant test project documents.  After project completion, transfers appropriate documents to permanent records.
  12. Coordinates shipping of test materials to customers and test equipment for calibration.
  13. Scans documents and uploads lab test photos for storage on RAL’s digital file systems.
  14. Conforms to established file naming digital organization conventions
  15. Facilitates organization and neatness of office areas; coordinates outside cleaning service vendors.
  16. Orders and maintains stock of personal protective equipment and safety supplies (e.g. safety glasses, respirators, gloves, spill cleanup kit).


HS diploma

Security Clearance: None


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