Administrative Assistant - 33738 in Warner Robins, GA at Alion Science and Technology

Date Posted: 7/30/2020

Job Snapshot

Job Description

Alion Science and Technology in Warner Robins Georgia is looking for an Administrative Assistant to provide a variety of clerical and administrative support to departments, managers, professionals and/or projects. This position will assemble and analyze fairly complex information or data and develops reports.

Job Duties:

  • Coordinates projects and logistical details to ensure smooth operation of a department, field location or specific project.
  • Draft correspondence and prepare presentations.
  • Prepare paperwork, forms and develop new forms and procedures as appropriate.
  • Verifies paid invoices against purchase orders and cost summary sheets and monitors departmental spending against budget. Assists in budget preparation.
  • Maintain records, information, data and statistic on department activities and may monitor project schedules for management.
  • Maintain documents such as time records, travel, invoices and purchase orders.
  • Responsible for preparing weekly and monthly reports involving research and data collection.
  • Adhere to administrative procedures and makes recommendations to improve efficiency.
  • Advise managers and staff on proper procedures and policies.
  • Represents the department on administrative matters both internally and externally.
  • Provide guidance to less experienced Administrative Assistants.
  • Perform additional duties and responsibilities as assigned.
  • Excellent communication and interpersonal skills.
  • Excellent grammar, punctuation, spelling and proofreading skills.
  • Excellent word processing skills and proficiency in Microsoft applications.
  • A security clearance of an appropriate level may be required after employment.

Qualifications:

  • High school degree and 1 to 2 years related experience.
  • Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience.

Knowledge, Skills, Abilities

  • Good communication and interpersonal skills.
  • Word processing skills and familiar with Microsoft applications.
  • A security clearance of an appropriate level may be required after employment.

Security Clearance: None

Next Steps

Next Steps

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