Administrative Support Specialist - 33557 in Joint Base Pearl Harbor-Hickam, HI at Alion Science and Technology

Date Posted: 8/6/2020

Job Snapshot

Job Description

At Alion, we are techie and proud, so you might not see us in a shiny suit or wearing the latest shoes. More often, we’re behind the scenes putting our fingerprints all over market innovations. We get excited about the problem as much as the solution, because the more we understand it, the better able we are to fix it. We are deeply analytical experts who tell the truth and never stop looking for a way to make our solutions better.

Position Summary

Provide high-level administrative support by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

  • Provide oversight expertise of Memorandum of Agreement/Memorandum of Understanding (MOA/MOU) Programs, Service-Level Agreements, and Host-Tenant Support Agreements
  • Shall serve as the 352d Cyberspace Operations Squadron (COS) requirements advocate during essential negotiations for all inter-service, intra-service agreements
  • Develop, analyze, and coordinate programming and planning documents
  • Identify functions and tasks to be performed by participating organizations
  • Formulate and provide guidance in the form of correspondence to other units concerning support matters
  • Maintain the 352 COS Agreements Library to ensure all agreements maintained are current and accurate
  • Address and resolve problems with host base or parties involved in documents
  • Provide civilian and military personnel human resource technical guidance, expertise, and management analysis to compare, formulate, and recommend to unit leadership courses of action, methods to meet mission needs, resource adjustments, improvements of efficiency, and maximization of unit resources
  • Assist in production of reports/briefing as required by leadership
  • Assist in ensuring military programs, i.e., promotions, awards and decorations, and Professional Military Education (PME) selections, are scheduled/coordinated and meet appropriate timelines for notification and submission
  • Facilitate meetings for the unit staff to include planning meetings, providing agendas and collaborating with members, recording minutes, and submitting/maintaining documentation from the meeting(s)

Job Requirements

  • Security Clearance: Top Secret w/ current SCI – Willing to comply with SAP requirements
  • Education/Certification: Associate’s degree in a related business discipline; or the equivalent combination of education; professional training; or work experience
  • Relevant Experience: 5-7 years of progressively responsible administrative support experience (preferred); comparable to work performed as a mid to senior level Administrative Assistant; 3-5 years supporting DoD/AF organizations (preferred)
  • Key Requirements: Extensive knowledge of Microsoft Suite applications and other current computer applications and the Internet

In some cases, educational requirements may be adjusted or waived for applicable work experience. Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience


Security Clearance: Top Secret/Sensitive Comp Info

Next Steps

Next Steps


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