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Associate Program/Project Administrator (Clearance Required) - 27470 in Washington, DC at Alion Science and Technology

Date Posted: 1/12/2019

Job Snapshot

Job Description



Responsibilities/Qualification

This is a high visibility position providing front office support to the Amphibious Warfare Program Manager Office (PMS377) on site at the Washington Navy Yard. Under immediate supervision of a Project or Program Manager, assists program/project management staff in the tracking and administration of contractual commitments of limited complexity. May track key project tasks, monitor project deliverables and timelines, organize project related meetings and develop reports and other deliverables as assigned.

Duties and Responsibilities:

  • Assists in the preparation of management plans and reports.
  • Coordinates schedules to facilitate completion of proposals, contract deliverables, task order review, briefings/presentations, and IPR preparation.
  • Assists in the analysis, development, and review of program administrative operating procedures.
  • Responsible for developing, drafting, writing, and editing reports, briefs, speeches, proposals, and other documents of limited complexity in support of a client's requirements.
  • Interfaces with personnel to coordinate meetings and events, maintain logs, records and files, provides end user support, and performs general administrative duties.
  • Assists in budgetary, billing, and financial management.
  • Responsible for preparing and/or maintaining systems, programming and operations documentation, procedures and methods, including user reference materials.
  • Processes and completes general purchase orders; determines prices from available vendors which meet cost and quality guidelines; places orders; verifies receipt of purchase.
  • Maintains approved supplier/vendor database. Monitors supplier/vendor performance through the administration of supplier/vendor measurement programs; makes recommendations for additions to and deletions from the supplier/vendor database as appropriate.
  • Conducts negotiations with suppliers to obtain products at the best quantity and cost in order to ensure end-users needs are met; negotiates delivery, terms and conditions, and pricing. Identifies future procurement opportunities to further procurement strategies.
  • Coordinates with accounts payable to resolve any credit holds or complex pricing problems in order to ensure prompt payment and avoid delays to end user; coordinates with receiving departments to resolve receipt problems promptly so as to not cause any delay to end users.
  • Solicits suppliers/vendors for materials/products/services through formal Requests for Services (FRS) and/or Requests for Proposals (RFPs) and informal channels.
  • Maintains communication with suppliers during course of procurement action in order to ensure timely delivery in compliance with the requirements of the procurement document.
  • Coordinates the procurement of materials, products/services and equipment necessary for the operation of the project or program.
  • Reviews bids for specification compliance, prices, delivery commitments and past performance; utilizes online systems as a resource for procurement.
  • Performs additional duties and responsibilities as assigned.

Education and Experience:

  • Bachelor’s degree in Business Administration or a related discipline plus 0 to 2 years directly related experience working in support of a Program Manager on a government contract. 
  • In some cases, educational requirements may be adjusted or waived for more comparable work experience.  Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience for positions involving new technology or labor market shortages as reflected by market survey data.
  • Knowledge of government contracting environment, management/business plans and program reporting is desired.
  • Excellent communications, presentation and interpersonal skills.
  • Strong customer service orientation.
  • Strong computer skills, MS Office Suite.
  • Effective organizational skills.
  • An Active Secret Security Clearance is required for employment. 


Diversity Statement

Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.

*CJ

*MSJA

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