Foreign Military Sales Project Manager - 28602 in Washington, DC at Alion Science and Technology

Date Posted: 7/13/2019

Job Snapshot

Job Description



Alion is actively seeking a mid to senior level project manager, with at least five (5) years of experience in FMS and financial management, to support a fast paced, dynamic environment on a large Foreign Military Sales program in an active contract with the U.S. Navy. This position will support the Team Submarine at the Washington Navy Yard.

Active or Current SECRET Clearance required

Qualified applicants will have a FMS Financial Management background along with a strong FMS Case Closure and financial reconciliation background and logistics experience.

The selected applicant should have experience working on Navy or U.S. FMS projects and experience working in executive level staff environments.

Will provide program management analysis and support to gather and integrate data from programmatic, business, technical/engineering, and logistics functional areas to assist the FMS team in developing strategies to capture new FMS cases, develop, status, and analyze budgets and schedules, coordinate with OEMs for production data, analyzing same to give early warning of issues and developing potential solutions to issues and challenges.

Will support the PM, DPM, APMs, and functional staff in day-to-day accomplishment of issues, and in insuring continuity of effort.

Will provide strategic/long term advice and recommendations regarding interface with the customer country and the OEM, on acquisition strategies and reviews.

Logistics & Maintenance experience responsible for developing equipment status to include compiling status, resolving ambiguities, identifying and resolving maintenance issues, and providing consolidated report to FMS case managers. Review and write maintenance plans and procedures. Document existing processes by observation, interview, and research. Serve as designated Logistics and Maintenance SME representative with both the program office, NAVSUP, field activities and foreign customer to gather/transmit information, coordinate, monitor activities, and provide maintenance advice. Provides advice and planning information on all logistical issues and plans.

Act as daily interface for information flow between the field, Program manager and the customer.  Provide status reports of fielded equipment and identify any trends or ambiguities the may occur • Review and write maintenance plans and procedures for upgrades and proposals.

Experience with the operation/maintenance on undersea weapons items; maintenance support planning to determine skills, manpower, tools, test equipment, and facilities; and spare parts management.

Duties include:

Supporting all aspects of security assistance program developments; 

Creating, analyzing, and tracking FMS processes across the Letter of Requirement for Letter of Offer and Acceptance development cycle;

Monitoring configuration management (CM) processes and results;

Developing and maintaining production Configuration Status Accounting (CSA) through the entire life cycle;

Working closely with program office IPT leads and representatives on FMS requirements process;

Recommending adjustments to logistics plans to meet unforeseen developments and new priorities;

Analyzing organization logistics program objectives, policies, and any other associated aspects of operating programs to identify potential area trends or significant program accomplishments;

Initiating the development of logistic policies and procedures to explain regulatory and policy changes;

Performing research tasks to obtain a variety of cost, schedule and performance data;

Conducting cost comparison/benefit studies of current or projected programs for analysis for long range fiscal planning;

Analyzing supply support systems for weapon systems to determine extent of problems;

Performing extensive data gathering, research and analysis of case closure inhibitors and provide well-constructed recommendations to address and resolve identified Case Closure Inhibitors;

Supporting NAVSEA by developing strategies to correct and mitigate discrepancies and prepare, document, validate, and present requisite correction packages; discrepancies may include contract and document reconciliation, undistributed or unmatched distributions, negative Unliquidated obligations, Defense Integrated Finance System (DIFS) performance discrepancies;

Performing detailed analysis and provide a plan of action and milestones (POAM) with recommendations to increase the number of final closed cases;

Assisting in preparing FMS closure packages for the Management Information Systems for International Logistics (MISIL)-managed supply and service complete cases and interim closed cases;

Supporting the development of draft case closure certificates, and retain all approved certificates and documentation;

Advising FMS case managers and other personnel on the case closure process and requirements.

Remaining abreast of DSCA, ITAR, and SAMM policies, regulations, and standard operating procedures;

Maintaining detailed record keeping of Case Closure Status including all inhibitors and sustain existing and develop new metrics for displaying reconciliation and closure progress; and

Case Development: interacting with field activities for case financial data, and case entry into the Defense Security Assistance Management System (DSAMS)

Case Execution: financial management in the different FMS systems, cutting of funding documents to field activities, briefing preparation at meetings with foreign customers, etc.

As part of the above FMS case life cycle, support will also be provided in the following areas:

 1. Establishing and implementing financial documents in Navy Fund use Documents (WX, RX, PX etc.) in Navy ERP.

 2. Financial monitoring and delivery posting in the MISIL.

 3. Reviewing and tracking of FMS case financials throughout case life cycle in MISIL, Defense Integrated Financial System (DIFS) and other FMS financial reporting systems.

 4. Analyzing the execution of FMS financial transactions for compliance with laws, regulations, guidelines, and contracts.

 5. FMS case financial reporting and briefings to be used by the FMS case managers at Program Management Reviews (PMR), Financial Management Reviews (FMR) and other meetings.

Other duties as assigned.


In order to qualify for this position, your resume must provide sufficient experience or education, knowledge, skills, and abilities, to perform the duties of the specific above.   Your resume must demonstrate at least one year of specialized experience in the private or public sector OR possess equivalent experience in the private or public sector coordinating activities for the execution of support and monitoring of equipment for designated Foreign Military Sales (FMS) and other International Programs AND providing integrated logistical support for specified missions, programs and weapon systems. 

Specialized experience must demonstrate the following: Perform studies of assigned system or type of equipment for different activities in support of Foreign Military Sales cases and other International programs requests and initiatives. 

Tasking will include daily office activities including executive correspondence preparation; executive meeting coordination and facilitation amongst senior staffs of Navy, DoD and foreign counterparts; domestic and international travel arrangements; graphics review and preparation; and DSAMS data base entry and reconciliation of MISIL/DIFS.  .

Personal / Team Development

Sets high personal standards for performance/conduct; supports company and practice activities

Demonstrates ability to be a team player; works well with others; contributes positively to work/team environment while continually seeks ways to enhance contribution to the team

Supports hiring/selection of qualified people while demonstrating access and ability to build a pool of readily available professional resources, skilled to address client’s requirement needs


Bachelor’s Degree in Business, Finance, Management or other related field and five (5) years of FMS Case Closure experience minimum, (OR) a high school degree, or a GED, and ten (10) years of FMS Case Closure/Reconciliation and eight (8) years of management level staff support experience and demonstrated ability in the following areas: Integrated Logistics Systems

Exposure to DoD and Navy weapon systems and DoD acquisition processes is a must.

Active or Current SECRET Clearance required. 

5 - 9 years Financial Management experience

5-9 years Project/Program Management experience

Extensive experience using COBRA/MISIL/DIFS/SCIP to track funding, obligations and expenditures to finalize documents.

In-depth understanding of the FMS Case Closure and Reconciliation process in accordance with the Security Assistance Management Manual (SAMM), as well as a familiarization of the unique polices for Building Partner Capability (BPC) cases.

Proficiency in Computer Optimized Batch Reconciliation Application (COBRA) and Information Warehouse.

Familiarity with U.S. Navy, especially Navy International Programs Office, highly desirable (military or civilian).

Exceptional analytical and problem solving skills and ability to identify and resolve problems in a timely manner; gathers and analyzes information skillfully.

Ability to write clearly and informatively; presents numerical data effectively to support flag level correspondence.

Ability to prioritize work activities and uses time efficiently.

Reacts well under pressure and delivers timely and quality services to the client.

Capability to provide recommendations on FMS case closure, U.S. Navy, organizational, personnel management, and process improvement issues.

High proficiency with Microsoft Office Suite, specifically Excel, Word, PowerPoint, Outlook and SharePoint.

Business travel as required by contract

Knowledgeable of engagement or project planning and control process

Intermediate Maintenance Activity experience is desired. FMS experience preferred.

Preferred experience:

Budget Automation and Process Improvement

Cost Analysis

Data Management and Analysis

Navy Enterprise Resource Planning  (ERP),

Management Information for International Logistics (MSIL),

Defense Security Assistance Management System (DSAMS); and

other DoN financial automated and budgeting systems to perform financial execution functions.

Diversity Statement


Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.

Next Steps

Next Steps


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