Prog Mgmt Analyst - 37822 in Rome, NY at Alion Science and Technology

Date Posted: 10/13/2021

Job Snapshot

  • Employee Type:
  • Location:
    Rome, NY
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:
  • Telework
    Telework - Not Eligible

Job Description

Position Summary:
The ideal candidate has experience supporting United States Government (USG) customer(s).
Provide Project Assistance and Administrative Mission Support during interactions the USG customer.  This position requires the ability to interface with multiple stakeholders (both internal & external) in various organizations to assist with stakeholder management.  Additionally, the position requires the individual to quickly move through the internal Alion acquisition processes to make the program successful.  The incumbent should also have the desire to expand their role within the contract to assist with the continued growth.

Duties include:
• Process all administrative actions for coordination with multiple USG stakeholders
• Define / Track actions items
• Assist in preparing multiple briefings for senior leadership
• Schedule and support meetings by creating an agenda as well as meeting outcomes and action items
• Track customers for update the stakeholder register
• Track action items in appropriate workbooks and notify leadership of any pending actions required
• Update the risk register and work with the team to score risks and identify mitigation strategies
• Prepare and file administrative papers, presentations, etc. in appropriate repositories
• Proactively maintain the leadership calendars, de-conflicting meetings, obtaining read-ahead materials, and tracking other senior leader calendars for relevance and synchronization
• Work with subcontracting and procurement to acquire data & images from multiple vendors.  Track purchases/procurement actions through closure
• Provide other project and administrative support as needed
• High attention to detail and organization
• Ability to clearly communicate among all levels
• Excellent writing and editing skills with comprehensive knowledge of correct grammar, punctuation, spelling, and usage of the English language.
• Ability to meet strict deadlines and communicate project blockers.
• Excellent communication and interpersonal skills.
• This is a highly dynamic and demanding role and tasking may be adjusted as needed.
• Ensures all activities are carried out in accordance with project commitments or specific objectives. 
• Responsible for day-to-day coordination and administration of tasks by ensuring quality and productivity standards are maintained while meeting client schedules.
• Coordinates with other contract and subcontract personnel to ensure work moves smoothly from one functional area to another.
• Works with project manager and/or client to prepare work schedules and man-hour estimates.
• Provides written management or program plans, maintenance and operations instructions, task status analysis, cost reports, and other related documents.

Occasional travel may be required.
Minimum of a Bachelor’s degree, with at least 1 year directly related experience working in support of a Program Manager in the DoD industry is preferred. In some cases, work experience of 5 plus years may be adjusted for highly specialized knowledge or uniquely applicable experience.

CAPM or PMP certification desired, willing to obtain

Experience with OASIS, RSC, GSA and FEDSIM contracts a plus

Strong MS Office experience; Excel, Word, and MS Project. SharePoint experience is a key skill set for this role.

US Citizenship required and the ability to obtain a clearance after hire, TS highly preferred.

Security Clearance: None
Telework - Not Eligible


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