Proposal Manager - 28523 in Norfolk, VA at Alion Science and Technology

Date Posted: 7/26/2019

Job Snapshot

  • Employee Type:
  • Location:
    Norfolk, VA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description



Position Summary:

Join a difference making team that is part of Alion Science and Technology's continued growth and success. The Proposal Manager is responsible for establishing and managing the proposal process in response to commercial and U.S. government solicitation requirements. The Proposal Manager establishes the proposal development team to include the Proposal Coordinator, Volume Leads, Technical Writers, Desk Top Publisher (DTP), Graphic Artist, and production capability. This Proposal Manager works closely with the Capture Manager and his/her team, Subject Matter Experts (SME), and functional departments (e.g., Contracts, Subcontracts, Human Capital, Recruiting, Finance, Procurement) for proposal content, compliance, and format, while managing the proposal team's activities.

The Proposal Manager implements the approved proposal processes, conducts reviews, maintains configuration control, and incorporates all amendments. The Proposal Manager works with the Capture Manager to develop the proposal schedule and ensures the proposal team adheres to it. The Proposal Manager develops the Compliance Matrix and the initial proposal outline and ensures all data calls to team members are completed. The Proposal Manager holds daily standup progress reviews to track status of section writing assignments and other proposal actions assigned. The Proposal Manager ensures the proposal is compliant with all Request for Proposal (RFP) and amendment requirements. The Proposal Manager oversees all proposal production activities including coordinating DTP, editing, printing, and binding, as well as the logistics requirements associated with proposal delivery.

Position Responsibilities:

•         Manage the proposal process, including content design, development, and review

•         Review and analyze draft and final RFPs and related documents and develop compliant proposal outline and responses

•         Develop detailed proposal schedule and ensure adherence to all deadlines

•         Work with Capture Managers to finalize win strategy/proposal lenses/discriminators and identify Volume/Section Leads and appropriate writing and SME resources

•         Prepare all supporting proposal development documentation (outline, page allocation, team assignments, proposal management plan, schedule, kick-off meeting materials, writing templates, data calls)

•         Direct day-to-day proposal management activities, including development of work plans, schedules, and action items to maintain compliance against solicitation requirements

•         Provide technical writing as required and ensure technical editing of sections

•         Work with Capture Manager and Volume Leads to finalize staffing plans (including resumes), management plans (including Organizational Charts), and identification of Past Performance references

•         Work with Capture Manager and Pricing Manager to provide review coordination, including identification of reviewers and scheduling

•         Work with Pricing Manager to maintain the schedule for price reviews, Basis of Estimate (BOE) development (as necessary), and cost narrative development

•         Coordinate with functional departments in relation to proposal activities, including (but not limited to) Business Development, Contracts, Human Capital, Legal, Finance, Recruiting, and Procurement

•         Maintain version control throughout RFP response lifecycle, ensuring proposal artifacts are secured at all times

•         Work with Contracts Department to monitor Government communications and manage Government responses

•         Develop list of questions for submission to the Capture Manager and Contracts Manager and ultimate submission to the Government

•         Monitor Government amendments and perform impact assessment upon receipt of Questions and Answers (Q&A) and all amendments

•         Provide oversight to assigned Proposal Coordinator for resource coordination, template development, graphics development, review coordination, data call coordination, configuration management, DTP, proposal production, administration, and submission activities

•         Review and adjudicate edits from the Editor


Bachelor’s degree and 5-7 years of continuous proposal management experience, including large bid efforts ($50M+).

In some cases, educational requirements may be adjusted or waived for applicable work experience. Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience for positions involving new technology or labor market shortages as reflected by market survey data.

•         In-depth understanding of compliance with all sections of governmental RFPs, experience analyzing RFPs, creating proposal outlines and schedules, managing and coordinating proposal teams and work products, writing new material, editing written material, and producing high-quality proposals under tight deadlines

•         Strong verbal and written communication skills are essential, along with attention to detail and accuracy

•         Working knowledge of federal procurement process

•         Strong organizational and time management skills

•         Excellent facilitation, communication, and presentation skills

•         Strong leadership, problem solving, and decision-making abilities

•         Ability to interface and coordinate with all involved departments and senior leadership

•         Highly developed word processing skills, especially with Microsoft Office products, and working knowledge of graphics and desktop software (Word, Excel, PowerPoint)

•         Working knowledge of Privia, Sharepoint, or other proposal collaboration software

•         Flexible and open to changing schedules and priorities and managing multiple tasks simultaneously within compressed timeframes

•         Able and willing to work extended hours to meet dynamically changing needs and delivery schedules

Diversity Statement


Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.

Next Steps

Next Steps


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