Administrative Assistant - 28698 in Norfolk, VA at Alion Science and Technology

Date Posted: 7/2/2019

Job Snapshot

Job Description



Perform various administrative duties such as enter employee time on timecards, assist in scheduling travel and filing expense reports, assist in maintaining out-of-office scheduling, and tracking training (all performed using government I.T. systems that the candidate will be trained on if unfamiliar). Perform scheduling for activities such as interviews, travel, meetings. Perform office management duties such as visitor sign-in/out, badge issuing/collecting, escorting guests to meet with government associates, ordering office supplies, track taskers, and maintaining the new employee checklist. Assist with the on-boarding of new employees. Prepare staff call meeting briefings and create meeting minutes.

Duties and Responsibilities

•               The candidate must be a self-starter, recognizing when issues fall under their purview and acting on them without having to be told.

•               Highly resourceful team-player, with the ability to also be extremely effective independently

•               The candidate must be strong in their reading and writing skills, and experienced with MS Office products (Outlook, Word, Excel, PowerPoint).

•               Under general supervision, provides clerical and administrative support to departments, managers, professionals and/or projects. Assembles information or data and develops reports.

•               Coordinate smaller-scale projects and logistical details to ensure smooth operation of a department.

•               Draft correspondence and prepares presentations and graphics.

•               Prepare paperwork and forms relating to the business using knowledge of policies and procedures.

•               Maintain records, information, data and statistic on department activities and may monitor project schedules for management.

•               Receive, processes and maintains documents such as time records, travel, invoices and purchase orders.

•               Prepare reports from spreadsheets and databases.

•               Adhere to administrative procedures and makes recommendations to improve efficiency.

•               Advise managers and staff on proper procedures and policies.

•               Represent the department on administrative matters both internally and externally.

•               Perform additional duties and responsibilities as assigned.

Education and Experience

High school degree, some college or technical training in a related discipline, or the equivalent combination of education, technical training, or work experience and at least 2 years related experience.  In some cases, educational requirements may be adjusted or waived for more than 5 years applicable work experience. Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience.

Knowledge, Skills, Abilities

  • Excellent communication and interpersonal skills.
  • Excellent word processing skills and proficiency in Microsoft applications.


Current Secret clearance preferred.  Must be able to obtain and maintain a Secret clearance.

Diversity Statement


Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.


Next Steps

Next Steps


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