Alion Science and Technology in Warner Robins Georgia is looking for an Administrative Assistant to provide a variety of clerical and administrative support to departments, managers, professionals and/or projects. This position will assemble and analyze fairly complex information or data and develops reports.
Job Duties:
- Coordinates projects and logistical details to ensure smooth operation of a department, field location or specific project.
- Draft correspondence and prepare presentations.
- Prepare paperwork, forms and develop new forms and procedures as appropriate.
- Verifies paid invoices against purchase orders and cost summary sheets and monitors departmental spending against budget. Assists in budget preparation.
- Maintain records, information, data and statistic on department activities and may monitor project schedules for management.
- Maintain documents such as time records, travel, invoices and purchase orders.
- Responsible for preparing weekly and monthly reports involving research and data collection.
- Adhere to administrative procedures and makes recommendations to improve efficiency.
- Advise managers and staff on proper procedures and policies.
- Represents the department on administrative matters both internally and externally.
- Provide guidance to less experienced Administrative Assistants.
- Perform additional duties and responsibilities as assigned.
- Excellent communication and interpersonal skills.
- Excellent grammar, punctuation, spelling and proofreading skills.
- Excellent word processing skills and proficiency in Microsoft applications.
- A security clearance of an appropriate level may be required after employment.
Qualifications:
- High school degree and 1 to 2 years related experience.
- Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience.
Knowledge, Skills, Abilities
- Good communication and interpersonal skills.
- Word processing skills and familiar with Microsoft applications.
- A security clearance of an appropriate level may be required after employment.
Security Clearance: None
