Administrative Assistant Asc - 26129 in Panama City, FL at Alion Science and Technology

Date Posted: 5/11/2018

Job Snapshot

Job Description


Position Summary

Under immediate supervision, provides routine clerical support to senior personnel, managers, technical customers and/or projects according to well established procedures. This junior/entry level position has great potential for career growth in a key market space in the local Defense Contracting Industry.

Duties and Responsibilities

Must have the capability to effectively communicate as a cohesive member of a fast-paced team to keep up with urgent requirements.

Makes copies, types reports and correspondence, enters data into spreadsheets and databases.

Maintains a front desk to greet customers, subcontractors, and vendors while monitoring a current visitor log. Will work under the Facility Security Officer (FSO) to ensure all visitors are screened and compliant per security protocols.

Assists senior personnel in sorting inventorying, and distributing inbound equipment and materials to local customers.  

Coordinates outbound shipments with Logistics Analysts under supervision.

Processes receiving documentation for equipment and materials using Government forms such as DD1149 or DD250.

Sets up meetings and travel arrangements.

Assists with processing and filing receiving documents used to confirm invoice payments.

Assists with projects and special assignments.

Performs any additional duties and responsibilities as assigned per upper management.

Education and Experience

High school degree and 0 to 2 years related experience.

Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience.

Knowledge, Skills, Abilities

Good communication and interpersonal skills.

Word processing skills and familiar with Microsoft applications.

A security clearance of an appropriate level may be required after employment. Eligibility to obtain a security clearance is required.

Diversity Statement

Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.


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