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Administrative Assistant Sr - 28280 in Arlington, VA at Alion Science and Technology

Date Posted: 4/12/2019

Job Snapshot

Job Description



Responsibilities/Qualification

 

Alion seeks a Senior Executive Administrative Assistant to act as the Travel Coordinator for senior leadership within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)).  Duties include:

Responsibilities:

  • Answer the telephone, take messages and/or refer calls to other individuals, as appropriate within the ASD(R&E) organization.
  • Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, and etcetera) for meetings held in conjunction with the OUSD(R&E) activities.
  • Perform administrative and logistic tasks in support of U.S. and international travel by ASD(R&E) staff including all travel and logistical arrangements in accordance with Defense Travel System (DTS) and DoD guidelines.
  • Create and amend (as appropriate) authorizations (orders), and vouchers (local and non-local) in DTS.
  • Prepare trip books for delivery 24 hours prior to departure. Trip Books should include, agenda, orders, transportation and accommodation reservation information, meeting/logistics POCs, meeting materials, and other supporting information (as required).
  • Submit travel vouchers NLT 5 days after client return from travel.
  • For special travel situations such as permissive TDY and certain trips funded by other organizations, prepare the appropriate documentation and authorization in DTS.
  • For international travel (in addition to the above), prepare country clearances; establish host country POC to include embassy financial administrators and overall logistical support; coordinate with the US Embassy (as appropriate) and organize all meeting, incountry logistics, flight, hotel, and rental car reservations; and as required, identify the official protocols/procedures for the destination country; acquire the appropriate official gifts; prepare read-ahead materials, meeting documentation.
  • As required, maintain a travel tracker that includes the program supported for the trip, description of the purpose of travel, destination, departure/return dates, authorization Centrally Billed Account (CBA) and per diem estimates, final voucher amounts, and when a voucher is paid. This includes invitational orders. Travel being funded by an external organization must also be tracked. This report shall be frequently updated to maintain currency and should include forecasted travel for the duration of the current fiscal year.

Required Qualifications:

  • Experience: A minimum of five (5) years’ of experience.
  • Education: A Bachelor’s degree from an accredited college or university is required. At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.
  • Clearance Required: Top Secret, ability to obtain and maintain SCI. Contractors with a DCID 6/4 eligibility within the last five (5) years.
  • Knowledgable in using the Defense Travel System. 

Preferred Qualifications

  • Highly preferred experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers.


Diversity Statement

 

Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.

Next Steps

Next Steps

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