Administrative Specialist, Asc - 35632 in Fort Meade, MD at Alion Science and Technology

Date Posted: 2/23/2021

Job Snapshot

Job Description

With more than 80 years of experience engineering science and technology solutions to support national security, Alion supports clients with big ideas and real solutions.

Provide high-level administrative support by conducting research, preparing ¿presentation slides and reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

  • Manage SharePoint calendars for the managers and conference rooms.
  • Support/coordinate Management Reviews and meetings; takes notes, makes updates, manages the program "Action Tracker" and follows up with action items
  • Support the administration of the Staff Training and Recognition (Awards & Merit) program funds for rewards, training, and morale building
  • Administer communications through various means such as meetings, emails, newsletters and one on one communications.
  • Assist with compliance as it relates to personnel, licenses, certifications, and recruitment and retention programs perform all other position related duties as assigned or requested.
  • Provide oversight expertise of MOA/MOU Programs, Service-Level Agreements, and Host-Tenant Support Agreements
  • Coordinate programming/planning documents and identify functions/tasks to be performed by participating organizations
  • Provide civilian and military personnel human resource technical guidance, expertise, in-processing, and management analysis
  • Update staff rosters
  • Assist in production of reports/briefing as required by leadership
  • Assist in ensuring military programs, i.e., promotions, awards and decorations, and Professional Military Education (PME) selections, are scheduled/coordinated and meet appropriate timelines for notification and submission
  • Facilitate meetings, ¿using Skype or other meeting tools, for the customer staff to include planning meetings, providing agendas and collaborating with members, recording minutes, and submitting/maintaining documentation from the meeting(s) per customer-defined operating procedures
  • Provide administrative support for Flight Service Station (FSS)/Command Support Staff (CSS) inspections

Education/ Certifications: Associates Degree from an accredited college or university with five (5) years of experience; or the equivalent combination of education, professional training, or work experience

Relevant Experience: 5-10 years of progressively responsible executive administration support experience

Key Requirements: Extensive knowledge of Microsoft Suite applications and other current computer applications, internal transactional applications, and the Internet. Strong interpersonal and proactive communication skills.

Security Clearance: TS/SCI with CI Poly

In some cases, educational requirements may be adjusted or waived for applicable work experience. Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience


Security Clearance: TS/SCI w/Poly

Next Steps

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