Administrative Support Assistant in Honolulu, HI at Alion Science and Technology

Date Posted: 10/9/2019

Job Snapshot

Job Description

SECURITY CLEARANCE: Top Secret w/ current SCI – Willing to comply with SAP requirements

EDUCATION/CERTIFICATION: Associate’s degree in a related business discipline; or the equivalent combination of education; professional training; or work experience

RELEVANT EXPERIENCE: 5-7 years of progressively responsible administrative support experience; comparable to work performed as a mid to senior level Administrative Assistant; 3-5 years supporting DoD/AF organizations.

KEY REQUIREMENTS: Extensive knowledge of Microsoft Suite applications and other current computer applications, internal transactional applications, and the Internet

JOB SUMMARY:  Provide high-level administrative support by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

PRIMARY DUTY RESPONSIBILITIES: 

•         (U) Provide oversight expertise of MOA/MOU Programs, Service-Level Agreements, and Host-Tenant Support Agreements

•         (U) Shall serve as the 352d Cyberspace Operations Squadron (COS) requirements advocate during essential negotiations for all inter-service, intra-service agreements

•         (U) Develop, analyze, and coordinate programming and planning documents

•         (U) Identify functions and tasks to be performed by participating organizations

•         (U) Formulate and provide guidance in the form of correspondence to other units concerning support matters

•         (U) Maintain the 352 COS Agreements Library to ensure all agreements maintained are current and accurate

•         (U) Address and resolve problems with host base or parties involved in documents

•         (U) Provide civilian and military personnel human resource technical guidance, expertise, and management analysis to compare, formulate, and recommend to unit leadership courses of action, methods to meet mission needs, resource adjustments, improvements of efficiency, and maximization of unit resources

•         (U) Assist in production of reports/briefing as required by leadership

•         (U) Assist in ensuring military programs, i.e., promotions, awards and decorations, and Professional Military Education (PME) selections, are scheduled/coordinated and meet appropriate timelines for notification and submission

•         (U) Facilitate meetings for the unit staff to include planning meetings, providing agendas and collaborating with members, recording minutes, and submitting/maintaining documentation from the meeting(s)

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