Associate Program/Project Administrator - 26482 in Washington, DC at Alion Science and Technology

Date Posted: 8/16/2018

Job Snapshot

Job Description


Under immediate supervision of a Project or Program Manager, assists program/project management staff in the tracking and administration of contractual commitments of limited complexity. May track key project tasks, monitor project deliverables and timelines, organize project related meetings and develop reports and other deliverables as assigned.

Additional responsibilities include:

  • Assisting in the preparation of management plans and reports.
  • Coordinating schedules to facilitate completion of proposals, contract deliverables, task order review, briefings/presentations, and IPR preparation.
  • Assisting in the analysis, development, and review of program administrative operating procedures.
  • Developing, drafting, writing, and editing reports, briefs, speeches, proposals, and other documents of limited complexity in support of a client's requirements.
  • Interfacing with personnel to coordinate meetings and events, maintain logs, records and files, provides end user support, and performs general administrative duties.
  • Assisting in budgetary, billing, and financial management.
  • Processing and completing general purchase orders; determines prices from available vendors, which meet cost and quality guidelines; places orders; verifies receipt of purchase.
  • Coordinating with accounts payable to resolve any credit holds or complex pricing problems in order to ensure prompt payment and avoid delays to end user; coordinates with receiving departments to resolve receipt problems promptly so as to not cause any delay to end users.
  • Coordinating the procurement of materials, products/services and equipment necessary for the operation of the project or program.
  • Reviewing bids for specification compliance, prices, delivery commitments and past performance; utilizes online systems as a resource for procurement.
  • Performs additional duties and responsibilities as assigned.

Education and Experience:

Bachelor’s degree in Business Administration or a related discipline plus 0 to 2 years directly related experience working in support of a Program Manager on a government contract. 

In some cases, educational requirements may be adjusted or waived for more comparable work experience.  Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience for positions involving new technology or labor market shortages as reflected by market survey data.

Knowledge, Skills, and Abilities:

  • Knowledge of government contracting environment, management/business plans and program reporting.
  • Excellent communications, presentation and interpersonal skills.
  • Strong customer service orientation.
  • Strong computer skills, MS Office Suite.
  • Effective organizational skills.

A security clearance of an appropriate level may be required after employment.

Diversity Statement

Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.



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