Executive Administrative Assistant - (SECRET Clearance Reqired) - 26133 in Washington, DC at Alion Science and Technology

Date Posted: 5/11/2018

Job Snapshot

Job Description





No job description available

This position shall serve as the Assistant Security Manager and provide executive, management, security and administrative support services and assistance to a PEO IWS program office, the immediate staff and on-site contractors. 

Job Functions:

Manage all aspects of the visit clearance process including transmitting outgoing and receiving incoming visit requests, accessing JPAS, ensuring coordination with facility security personnel,

Receive, handle, store, package, prepare transmittals, and ship or otherwise transfer classified materials in accordance with Federal regulations and local practices,

Maintain classified material inventories and coordinate with safe custodians to ensure inventories are maintained and marking and retention policies are followed,

Support with annual security inspections and daily security check sheet validation including scheduling of inspections and inventories, monitoring of container check sheets (SF702) for completeness, replacement of check sheets each month, retaining check sheets as required. Ensure classified storage container combinations are changed as required, complete SF700 forms,

Manage the property pass program,

Coordinate facility contractor badging applications for program office-sponsored visitors and residents,

Manage all Common Access Card (CAC) applications, coordinating with multiple trusted agents, ensuring completion of SAAR forms and requesting NMCI accounts/access; Coordinate CAC coding forms for NAVSEA HQ access,

Coordinate required in-person security and safety training, coordinate security drills and inspections,

Assist employees with all aspects of proper security policy, procedure, and administration,

Manage records, schedules, and correspondence; long-term planning, deliverable tracking, task management and program management assistance; and implementing and maintaining approved standard operating procedures for the program office,

Facilitating interactions between the program office and many other agencies and organizations within and outside PEO IWS. This effort may include administrative support at Headquarters and Field Activity sites for events, meetings, program reviews, symposiums and alternate site visits,

Provide administrative services to include originating/updating briefing materials, graphics work, visual presentations, word processing, formal documentation, and spreadsheet manipulation,

Maintain an effective system to track status of action items and their progress, tracking short range efforts as well as long range milestones.

 Office administrative duties will include:

  • Provide assistance with travel arrangements, foreign travel clearance process, and Defense Travel System (DTS) review,
  • Create typed reports and correspondence,
  • Conduct information entry for spreadsheets and databases,
  • Sort and distribute mail as needed,
  • Order office supplies,
  • Maintain hard-copy and electronic filing system, and
  • Perform additional duties as assigned.

Education and Experience:

Associate's Degree in related discipline, or the equivalent combintation of education, training, or work experience and at least 10 yers of related expereince.  (Educational requirements may be adjusted or waived for more than 12 years of applicable work.)

An Active SECRET clearance is required. (Must be able to maintain Secret security clearance.)

This position supports high-level professionals in administrative duties.  Must be able to show ability to write coherently and illustrate proper use of the English language, grammar, and punctuation. 

Excellent communication and interpersonal skills.

Excellent grammar, punctuation, spelling and proofreading skills.

Excellent word processing skills and strong proficiency in Microsoft applications (Word, Excel, PowerPoint and Outlook).

U.S. Navy experience preferred.  NAVSEASYSCOM experience a plus.
Experience using Navy programs such as NavFit Program (Officer Fitness Reports) and Defense Travel System (DTS) Program is desired but not required.



Responsibilities/Qualification

Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.

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