Executive Assistant in Wright-Patterson Air Force Base, OH at Alion Science and Technology

Date Posted: 10/11/2019

Job Snapshot

Job Description

Position Summary

Provides a variety of clerical and administrative support to departments, managers, professionals and/or projects. Assembles and analyzes fairly complex information or data and develops reports.

Duties and Responsibilities

  • Coordinates projects and logistical details to ensure smooth operation of a department, field location or specific project.
  • Drafts correspondence and prepares presentations.
  • Prepares paperwork and forms and develops new forms and procedures as appropriate.
  • Verifies paid invoices against purchase orders and cost summary sheets and monitors departmental spending against budget. Assists in budget preparation.
  • Maintains records, information, data and statistic on department activities and may monitor project schedules for management.
  • Receives, processes and maintains documents such as time records, travel, invoices and purchase orders.
  • Responsible for preparing weekly and monthly reports involving research and data collection.
  • Adheres to administrative procedures and makes recommendations to improve efficiency.
  • Advises managers and staff on proper procedures and policies.
  • Represents the department on administrative matters both internally and externally.
  • Provides guidance to less experienced Administrative Assistants.
  • Performs additional duties and responsibilities as assigned.

Education and Experience

  • Associate's Degree in a related discipline, or the equivalent combination of education, training, or work experience and at least 5 years related experience.
  • Education and work experience may be adjusted for highly specialized knowledge or uniquely applicable experience.
  • A security clearance of an appropriate level may be required after employment.

Knowledge, Skills, Abilities

  • Excellent communication and interpersonal skills.
  • Excellent grammar, punctuation, spelling and proofreading skills.
  • Excellent word processing skills and proficiency in Microsoft applications.

Next Steps

Next Steps

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