Program / Project Administrator Associate - 27003 in Bedford, IN at Alion Science and Technology

Date Posted: 10/3/2018

Job Snapshot

Job Description



Responsibilities/Qualification

Under immediate supervision of a Project or Program Manager, assists program/project management staff in the tracking and administration of contractual commitments of limited complexity. Track key project tasks relating to procurement, monitor project deliverables and timelines, organize project related meetings and develop reports and other deliverables as assigned.

Provides procurement support by researching basic to moderately complex acquisition requirements and researching potential vendors.

Develops and tracks procurement documentation, including requests for quotes, supply lists, estimated delivery dates, and ensures all data is entered into sharepoint accurately.

Verifies paid invoices against purchase orders and cost summary sheets and monitors departmental spending against budget.

Assists in the analysis, development, and review of project administrative operating procedures focusing on procurement.

Responsible for developing, drafting, writing, and editing reports, briefs, and other documents of limited complexity in support of customer requirements.

Interfaces with personnel to coordinate meetings and events, maintain master procurement list, records and files, provides end user support, and performs general administrative duties.

Assists in budgetary, billing, and financial management as needed.

Processes and completes general purchase orders; determines prices from available vendors which meet cost and quality guidelines; places orders; verifies receipt of purchase.

Maintains approved supplier/vendor database. Monitors supplier/vendor performance through the administration of supplier/vendor measurement programs; makes recommendations for additions to and deletions from the supplier/vendor database as appropriate.

Conducts research with vendors to obtain products at the best quantity and cost in order to ensure end-users needs are met; negotiates delivery, terms and conditions, and pricing. Identifies future procurement opportunities to further procurement strategies.

Coordinates with accounts payable to resolve any credit holds or complex pricing problems in order to ensure prompt payment and avoid delays to end user; coordinates with receiving departments to resolve receipt problems promptly so as to not cause any delay to end users.

Solicits suppliers/vendors for materials/products/services through formal Requests for Services (FRS) and/or Requests for Proposals (RFPs) and informal channels.

Maintains communication with suppliers during course of procurement action in order to ensure timely delivery in compliance with the requirements of the procurement document.

Reviews bids for specification compliance, prices, delivery commitments and past performance; utilizes online systems as a resource for procurement.

Performs additional duties and responsibilities as assigned.

Excellent communications, presentation and interpersonal skills.

Strong customer service orientation with demonstrated quality customer service experience.

Strong computer skills, MS Office Suite.

Effective organizational skills.

A security clearance of an appropriate level may be required after employment.

Bachelor's Degree 0-2

In some cases, educational requirements may be adjusted or waived for more comparable work experience.  Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience for positions involving new technology or labor market shortages as reflected by market survey data.

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Diversity Statement

Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.

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