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Project Administrator - 28084 in Ottawa at Alion Science and Technology

Date Posted: 3/21/2019

Job Snapshot

Job Description



Responsibilities/Qualification

 

Position Summary:
Under the general direction of a Project or Program Manager, assists program/project management staff in the tracking and administration of contractual commitments of moderate complexity. May track key project tasks, monitor project deliverables and timelines, organize project related meetings and develop reports and other deliverables as assigned.

Duties and Responsibilities:
Assists in the preparation of management plans and reports.

Coordinates schedules to facilitate completion of proposals, contract deliverables, task order review, briefings/presentations, and IPR preparation.

Performs analysis, development, and review of program administrative operating procedures.

Responsible for developing, drafting, writing, and editing reports, briefs, speeches, proposals, and other documents in support of a client's requirements.

Interfaces with personnel to coordinate meetings and events, maintain logs, records and files, provides end user support, and performs general administrative duties.

Assists in budgetary, billing, and financial management.

Responsible for preparing and/or maintaining systems, programming and operations documentation, procedures and methods, including user reference materials.

Processes and completes moderately complex purchase orders; determines prices from available vendors which meet cost and quality guidelines; places orders; verifies receipt of purchase.

Maintains approved supplier/vendor database. Monitors supplier/vendor performance through the administration of supplier/vendor measurement programs; makes recommendations for additions to and deletions from the supplier/vendor database as appropriate.

Conducts negotiations with suppliers to obtain products at the best quantity and cost in order to ensure end-users needs are met; negotiates delivery, terms and conditions, and pricing. Identifies future procurement opportunities to further procurement strategies.

Coordinates with accounts payable to resolve any credit holds or complex pricing problems in order to ensure prompt payment and avoid delays to end user; coordinates with receiving departments to resolve receipt problems promptly so as to not cause any delay to end users.

Solicits suppliers/vendors for materials/products/services through formal Requests for Services (FRS) and/or Requests for Proposals (RFPs) and informal channels. Receives and evaluates proposals, quotations, and bids for acquisitions.

Maintains communication with suppliers during course of procurement action in order to ensure timely delivery in compliance with the requirements of the procurement document.

Coordinates the procurement of materials, products/services and equipment necessary for the operation of the project or program.

Analyzes bids for specification compliance, prices, delivery commitments and past performance; utilizes online systems as a resource for procurement.

Performs additional duties and responsibilities as assigned.



Qualifications

 

Education and Experience:
Bachelor's degree plus 2 to 4 years directly related experience working in support of a Program Manager on a government contract.  Progress towards PMP certification preferred.

Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience.

     
Knowledge, Skills, Abilities:
Knowledge of government contracting environment, management/business plans and program reporting.

Excellent communications, presentation and interpersonal skills.

Strong customer service orientation.

Strong computer skills, MS Office Suite.  Strong knowledge of MS Excel.

Effective organizational skills.

A security clearance of an appropriate level may be required after employment.

Next Steps

Next Steps

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