Project Adminstrator - Research and Development - 26115 in Alexandria, VA at Alion Science and Technology

Date Posted: 5/8/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
    Other
  • Experience:
    Not Specified
  • Date Posted:
    5/8/2018
  • Job ID:
    26115

Job Description



Responsibilities/Qualification

Position Summary

Under immediate supervision of a Project or Program Manager, assists program/project management staff in the tracking, administration and completion of contractual commitments.  Uses specific knowledge about one or more related areas to plan, communicate and achieve objectives through the program/project team.  The position tracks key project tasks, monitors project deliverables and timelines, organizes project related meetings and develops reports and other deliverables as assigned.

Duties and Responsibilities

Responsible for developing, drafting, writing, and editing reports, briefs, speeches, proposals, and other documents of limited complexity in support of a client's requirements.

Interfaces with personnel to coordinate meetings and events, maintain logs, records and files, provides end user support, and performs general administrative duties.
Processes and completes general purchase orders; determines prices from available vendors which meet cost and quality guidelines; places orders; verifies receipt of purchase.
Maintains approved supplier/vendor database. Monitors supplier/vendor performance through the administration of supplier/vendor measurement programs; makes recommendations for additions to and deletions from the supplier/vendor database as appropriate.
Conducts negotiations with suppliers to obtain products at the best quantity and cost in order to ensure end-users needs are met; negotiates delivery, terms and conditions, and pricing. Identifies future procurement opportunities to further procurement strategies.

Coordinates with accounts payable to resolve any credit holds or complex pricing problems in order to ensure prompt payment and avoid delays to end user; coordinates with receiving departments to resolve receipt problems promptly so as to not cause any delay to end users.
Solicits suppliers/vendors for materials/products/services through formal Requests for Services (FRS) and/or Requests for Proposals (RFPs) and informal channels.
Maintains communication with suppliers during course of procurement action in order to ensure timely delivery in compliance with the requirements of the procurement document.


Coordinates the procurement of materials, products/services and equipment necessary for the operation of the project or program.

Reviews bids for specification compliance, prices, delivery commitments and past performance; utilizes online systems as a resource for procurement.

Assists in the analysis, development, and review of program administrative operating procedures.

Assists in budgetary, billing, and financial management.

Performs additional duties and responsibilities as assigned.

Education and Experience

Bachelor’s degree plus 0 to 2 years experience.

In some cases, educational requirements may be adjusted or waived for more comparable work experience.  Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience for positions involving new technology or labor market shortages as reflected by 
market survey data.

Knowledge, Skills, Abilities

Knowledge of government contracting environment, management/business plans and program reporting.

Research and data analysis experience is a plus.

Excellent communications, presentation, organization and interpersonal skills.

Strong customer service orientation.

Strong computer skills, particularly with Microsoft Office Suite.

A security clearance of an appropriate level may be required after employment.



Diversity Statement

Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.

Next Steps

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