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Work Flow Administrator - 27799 in Arlington, VA at Alion Science and Technology

Date Posted: 2/13/2019

Job Snapshot

Job Description



Responsibilities/Qualification

Alions seeking a Workflow Administrator to work in Arlington, VA. This position supports a program within the Office of the Under Secretary of Defense Research and Engineering (OUSD(R&E)). Responsibilities include:

  • Maintain/manage the Correspondence and Task Management System (CATMS) as required. Maintenance/management of CATMS to include: initiate, format, and assign tasks; upload and maintain documents; retrieve and access documents; track and coordinate actions, including documentation of package arrival and departure, and hand carrying packages as required; finalize and closeout actions as appropriate; monitors and distributes information regarding Government Accountability Office (GAO) and Inspector General (IG) activities with a view toward avoiding duplication and ensuring effective coordination and cooperation.
  • Ensure that senior leader decisions are clearly communicated in items of correspondence prepared for signature; determine the acceptability of documents based on composition, coordination, and logical analysis; monitor workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities; possess the ability to work under pressure, consistently meet deadlines, manage priorities, and handle sensitive information; interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, GAO, Combatant Commands, US and foreign industry, and Congress. 
  • Review reports or associated correspondence packages for completeness, structure, content, and format; analyze information from a variety of acquisition and program sources; author, review, and edit documents and preparing reports.
  • Monitor workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities; route correspondence in accordance with approved distribution codes or other designated routing lists; process incoming and outgoing correspondence, recommend format and content changes; maintain all correspondence control systems to reflect current task status at all times; prepare internal office correspondence.
  • Develop and maintain policies and standards to ensure records management programs comply with all applicable federal laws and agency regulations; develop and support efforts to help OUSD (R&E) move to an electronic records management environment. Support OUSD (R&E) Records Officers and other records management stakeholders with operational and programmatic activities.

Required Qualifications

  • A Bachelor’s degree from an accredited college or university is required and a minimum of five (5) years of recent and relevant experience.  Specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements. 
  • Experience and skills in providing correspondence management and coordination management support is required.
  • Top Secret – ability to obtain and maintain SCI; SCI eligibility adjudicated within the past seven (7) years; briefed into or held access within the past two (2) years; have SSBI or SSBI-PR investigation not more than 7 years old

Preferred Qualifications:

  • Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred. 
  • Experience in GAO, IG, or other similar and relevant inter-government investigation and reporting is highly desirable.
  • National Archives and Records Administration (NARA) background is highly desirable.


Diversity Statement

Women, minorities, individuals with disabilities and veterans are encouraged to apply.  Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply.  Please visit the Alion Careers site for more information

U.S. Citizenship Required.

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